Information and Policies

Receiving Results, Repeat Scripts and Referrals 

Please ensure that you book a follow-up appointment to see your GP to find out the results of your test or procedure. Please note reception cannot release your results. For flagged results we will contact you to make a follow up appointment. However after any test it is best for you to follow up with your GP.

If you need a repeat script or a referral to a specialist, you will need to come in and see the doctor. This is to ensure that every aspect of your health is taken into account, and that you are getting the best possible health care.

Photo ID is required in order to collect any patient information from reception. If a third party such as a friend or a family member comes in to collect something on your behalf, please make sure you let our receptionists know the name of that person. This is to ensure we have been given your consent to release the information to that person in line with privacy regulations.

Appointment and walk in visits

We take appointments 7 days a week. You can make an appointment online, by phone 9987 1007 or in person.

We also accept walk-in patients throughout the day. Please note, you are not guaranteed a time as a walk-in, when you arrive the receptionist will give you an estimate only of your wait time. At the end of each day, we will stop accepting walk-in patients when we are at capacity for our closing time. Please DO NOT expect to be seen as a walk-in patient at the end of the day.

No show policy

If you do not give at least 60 minutes notice of an appointment cancellation a non attendance fee of $30 will be payable before your next visit.

Walk-in policy

Please note if you have come without an appointment, our GPs are happy to fit you in and consult on the following issues:

  • Urgent or unexpected conditions on the day

  • Unexpected emergencies

  • One issue consultations - e.g. Prescription or medical certificate or referral.

If you need a form filled in, e.g. a mental health care plan, chronic disease management plan or have multiple medical issues you wish to discuss, please make an appointment, as these issues require considerable time to be done correctly and cannot be fit in as a walk-in. Note that if you request a particular GP without an appointment you are likely to have a longer wait time.

Medical Certificates
An appointment is required in order for your GP to issue a medical certificate for medical conditions requiring time off work. Medical certificates cannot be backdated.

Management of your Personal Health Information
Your medical record is a confidential document. It is the policy of this practice to maintain security of personal health information at all times and to ensure that this information is only available to authorised members of staff. We abide by the ten National Privacy Principles available at 

Transferring medical records 

If you would like to have your medical records transferred to us from another medical centre, please ask the receptionist and this will be organised for you. Please be aware that most medical centres charge a small fee to transfer medical records to cover the cost of printing and postage.

Home visits
Home visits are not available during our opening hours.

After hours
For medical emergencies, dial 000. For after hours home visits please call 137 425 (13SICK) for a bulk billed visit through a third party operator. Alternatively, call our after hours number 0414 510 879 to talk to one of our GPs and arrange a home visit (private fee payable). The closest public hospital to the surgery is Hornsby Hospital. 

Telephone Access to Doctors
The doctors may be contacted during normal surgery hours. If the doctor is with a patient, a message will be taken and the reception staff will advise you when it is likely that the doctor will return your call. If your call is concerning a medical emergency, please let the receptionist know and you will be put straight through to a doctor.

It is a practice policy that no consultation will be conducted via email as we cannot guarantee confidentiality. If you need to speak with a GP or need medical advice please call the practice and schedule an appointment. We do not take appointments by email. Please use HotDoc for this service, or call the practice.

Changing Personal Details 
Please inform our staff of any changes to your name, address, phone number, health care/pension card or Medicare number.

If you are unhappy or have a complaint regarding any aspect of your care, please discuss the matter with your GP/doctor or with practice staff. You can email the practice manager directly at If you feel that you are unable to speak to us directly, you may also contact the Health Care Complaints Commission on 1800 043 159.

Hornsby Fountain Medical Centre continuously looks for ways to improve our services to our patients. If you have any concerns or suggestions for ways we could improve our services or facilities, please contact our practice manager by email at

Interpreter Service 
All our GP/doctors have access to a telephone interpreter service. This needs to be booked in advance so please advise reception when booking your appointment if this service is required.